I. What does “personal data” mean
Personal data means any information relating to an identified or identifiable natural person, e.g. your name, address, telephone number, email address or date of birth. Non-personal data, on the other hand, are information that cannot be connected to a natural person, e.g. the number of users visiting our website or any other kind of aggregated information.
II. What data we collect
In order to operate Dimensions, we need to collect and process certain data, including personal data. The type of data we collect depends on what services you are accessing and using, as explained below.
1. Visiting our website
When you visit our website, we will collect and store data in the following ways:
1.1 Log files
Whenever our website is visited, our web servers automatically collect and store certain information in what is known as log files. A log file contains the following information: the domain name of the website from which the user came to our website, the requested URL, the start and end time of use of the website, status code, reply size, debug messages from the database, and the IP address that was assigned to the device you were using during your visit. This information will be stored separately and will not be combined with user data.
We and our partners use various technologies to collect and store information when you visit our website and use our service. This may especially include cookies (small text files stored locally via your browser on your device) or similar technologies to identify your browser or your device.
a) We use two types of cookies: security cookies and authentication, both in order to optimize our website and services for you.
Authentication cookies automatically identify your browser or your device when you log in as a registered user. They thereby serve as identifiers that save you from having to log in repeatedly. The standard authentication cookie is automatically deleted when you close your browser (so called “session cookie”). The following data is stored in our authentication cookies: an authentication token, a session ID and a Google Analytics ID.
Security cookies are used in order to protect our website and to detect possible security risks. The security cookie is automatically deleted when you close your browser. The following data is stored in our security cookies: Cross-site request forgery token.
Google Analytics is a web analytics service provided by Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). It sets one or more analytics cookies. Google uses such cookies to help us analyze how users use our website and services. The information generated by the cookie(s) about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. The IP address will, however, be truncated and therefore anonymized before transmission. On our behalf, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet activity in connection with the use of the website. Google will not associate your IP address with any other data held by Google. More information on data protection in respect of Google Analytics is available at http://www.google.co.uk/intl/en/analytics/privacyoverview.html and details about how to opt out can be found at https://www.google.com/intl/en/policies/privacy/partners.
2. Contacting us
When you get directly in touch with us via our general contact channels, e.g. via our online contact form or via email, we will collect and store the data (including personal data) you provide us with during the communication in order to adequately respond to, and further manage, your request. In particular, this may, as applicable, apply to your email address, your name, your query including the information embodied in it.
3. Registering and logging in
If you enter into a contract with us and/or register as a user on our website, we collect and store all data (including personal data), that have been provided by yourself during the registration process and/or under the contractual agreement. This data may, in particular, include your name and email address.
III. How we use data we collect and store
We use personal data provided by our users and/or customers only in order to provide our services, for contractual purposes and for responding to our users’ enquiries. When you contact us, we keep a record of your communication with us in order to help solve the respective issue. For example, we use your email address to send you your registration confirmation (via a double opt-in method) as well as to later contact you about matters concerning your user account and/or with regard to contractual matters.
For the purpose of offering our users a safe and user-friendly service we use data collected in our log files to learn about how users generally use our service. In addition, data in log files helps us to analyse and fix technical problems we and our users may experience with the availability and performance of our website.
We will not disclose or share personal data with third parties, except
our agents and sub-contractors who assist us in running our business, including the website, or provide related services, and who are subject to appropriate security and confidentiality obligations;
group companies on a confidential basis for our internal administrative, billing and other business purposes;
in the event that the whole or a substantial part of our business is sold to or integrated with another business, with our advisers and any prospective purchasers (and their advisers);
in such other circumstances for which you have given your consent;
if and to the extent necessary for the performance of the contract we have with you or in order to enforce any claims we are entitled to;
if we are required by law or ordered by a court to disclose such information.
If you register to receive our email newsletter the name and the email address you provide when registering will be used for sending you the newsletter (see below). Our newsletter will not advertise third party services, but, given that it is the purpose of our newsletter to inform you about Dimensions and all things related to it, one may consider the newsletter to be an advertisement for our service. You may unsubscribe and thereby withdraw your consent at any time by using the respective link at the bottom of each newsletter or by contacting us directly. In the latter case, please use the contact details provided in section V. below.
We use the newsletter provider MailChimp to maintain our subscriber list and send out the newsletters. MailChimp is operated by The Rocket Science Group, LLC, Atlanta, GA 30318, U.S.A. Your email address will be transmitted to, and used by, MailChimp for these purposes. MailChimp offers tools to analyse certain indicators in relation to our newsletter (e.g. on conversion rates, click-outs etc.) that allow us to better understand if our newsletter works for our subscribers. These analyses are group-related and not used for individual evaluation. MailChimp also uses Google Analytics by implementing certain code in the newsletter for the purpose of analysing newsletter performance. You can find more information about MailChimp and data protection at MailChimp here: http://mailchimp.com/legal/privacy/.
V. Your rights of access
Upon your request we will provide you with
confirmation as to whether or not personal data relating to you are being processed and information at least as to the purposes of the processing, the categories of data concerned, and the recipients or categories of recipients to whom the data are disclosed; and/or
information on the personal data undergoing processing, and of any available information as to their source.
Further, we will, upon your request, rectify, erase or block all or part of your personal data if the data or, as the case may be, the processing of the data do not comply with the applicably statutory provisions, in particular because of the incomplete or inaccurate nature of the data; and/or
notify any third parties to whom your personal data have been disclosed of any rectification, erasure or blocking carried out in compliance with the preceding paragraph, unless this proves impossible or involves a disproportionate effort on our part.
For any such requests, please email at firstname.lastname@example.org, or write us to 1 Canal Park, Suite 1A; Cambridge, MA 02141.
1. Information about other people which you provide to us
2. Transferring your information abroad
Contact for questions
If you have any questions about our data protection procedures, please contact us by email at email@example.com.
Last amended: December 2017